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Privacy Policy

1. Who We Are

The MOBILISE Project (“we”, “us”, or “our”) is an EU-funded initiative under the Horizon Europe programme (Grant Agreement ID 101073982). Our official website is https://mobilise-lab.eu, and the project is coordinated by the Bernhard Nocht Institute for Tropical Medicine in Hamburg, Germany. The project brings together multiple European research partners to support innovation in mobile laboratory solutions for public health emergencies.

2. Purpose of This Policy

This Privacy and Cookies Policy explains how we collect, use, and protect personal data when you interact with our website. It outlines your rights under the General Data Protection Regulation (GDPR) and our commitment to compliance with data protection laws in the European Union.

3. What Data We Collect

We collect personal data only when you choose to interact with our website, such as by submitting a contact form or subscribing to our newsletter. This may include your name, email address, IP address, and technical data such as browser type or device used.

We do not allow public comments or user accounts on this website. However, we use cookies and embedded content (such as YouTube videos, LinkedIn posts, or social media feeds via Elfsight or WordPress default Embed) that may collect additional technical information, including device information and usage patterns.

4. How We Use Your Data

We use the information you provide to respond to contact form inquiries, deliver newsletters if you have opted in, ensure website security and spam protection, and improve user experience through anonymized analytics.

Website analytics are collected via Google Analytics, integrated through Google Site Kit, and allow us to view aggregated data on site visits, device types, traffic sources, and browsing behavior. These analytics help us understand how users interact with the site, but do not identify individual visitors.

We also use Google Search Console to monitor our site’s performance in Google Search. This tool does not collect personal data from visitors.

We do not use your personal data for unsolicited marketing, and we do not sell your data to third parties.

5. Legal Basis for Processing

Our lawful basis for processing your personal data depends on the nature of your interaction with the website. When you subscribe to our newsletter or submit a form, we process your data based on your consent. You may withdraw this consent at any time. Other data processing may rely on our legitimate interest in ensuring the security and functionality of the website or in fulfilling our obligations under EU funding rules and GDPR compliance.

6. Data Retention

Personal data submitted through contact forms is retained only for as long as necessary to handle your inquiry. Newsletter data is stored only as long as your subscription remains active, and you may unsubscribe at any time. We do not store personal data related to user accounts or comments, since these features are not used on this website. Aggregated, anonymized analytics data may be retained by third-party providers according to their own policies.

7. Your Rights Under GDPR

You have the right to request access to your personal data, ask for corrections or deletions, withdraw your consent, and object to or restrict processing under certain circumstances. You also have the right to receive a copy of your data in a portable format. If you wish to exercise any of these rights, please contact us at info@mobilise-lab.eu.

8. Sharing Your Data

We do not sell or disclose your personal data to unauthorized third parties. However, some data may be processed by trusted service providers who support the operation of our website—for example, our hosting provider, newsletter delivery service, CAPTCHA/spam protection providers, and analytics platforms. These providers are required to process your data in accordance with GDPR standards.

Additionally, some embedded content—such as YouTube videos, LinkedIn posts via Elfsight, or social media feeds—may collect data independently. These third parties may process data such as your IP address, device details, or usage patterns directly through their own services.

9. International Data Transfers

While we aim to process all data within the European Economic Area (EEA), some services we rely on (such as Google, LinkedIn, or Elfsight) may process data outside the EEA. When this occurs, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or equivalent legal mechanisms to protect your data.

10. How We Protect Your Data

We implement technical and organizational measures to protect your personal data. These include HTTPS encryption, secure hosting, administrative access controls, regular software updates, and anti-spam protections (such as CAPTCHA systems). We continually monitor and update our systems to minimize security risks.

11. Embedded Content and External Services

Our website may include embedded content from third-party services such as YouTube, LinkedIn, or social feed providers like Elfsight. These services may collect your IP address, browser data, and cookies as if you were visiting their site directly. Your interaction with such embedded content is subject to the privacy policies of the respective providers. We do not control or manage how these third parties collect or use your data.

Here are links to their respective privacy policies:

Cookies Policy

Cookies are small text files that are placed on your device when you visit a website. They help store user preferences, enable website functionality, and collect anonymized data for performance analysis.

We use essential cookies to support basic site operations such as remembering cookie preferences and securing form submissions. Performance cookies, such as those used by Google Analytics via Site Kit, help us understand how visitors use the website in aggregate. Functional cookies may store values temporarily to enhance user experience, such as remembering form input.

Some pages may also display third-party embedded content, including videos, LinkedIn posts, or social media widgets provided by Elfsight. These may set additional cookies over which we have no control. These third-party services may use their own cookies to collect data, track engagement, or personalize content.

You can manage your cookie preferences via the CookieYes consent banner shown when you first visit the site. You can also change your browser settings to block or delete cookies at any time. For more information, visit www.aboutcookies.org.

Changes to This Policy

We reserve the right to update this Privacy and Cookies Policy at any time in response to legal, technical, or operational changes. Updates will be published on this page with a new effective date.

Contact Us

If you have any questions or concerns regarding how we process your personal data, or if you would like to exercise your rights under GDPR, please contact us:

MOBILISE Project Coordination
Bernhard Nocht Institute for Tropical Medicine
Bernhard-Nocht-Str. 74, 20359 Hamburg, Germany
Email: info@mobilise-lab.eu